Arrival for Delegates
As you prepare to head to NOAC, make sure that you have addressed all of the questions and fields on your registration profile in the National Order of the Arrow Registration System (NOAERS). Your contingent leader can help make sure you are on track but failing to do so will significantly impact your check-in experience and ability to participate in program.
Contingent Leaders: you can help ensure your contingent has a clean check-in. The following things are requirements for contingent check-in, so please come prepared.
- Medical Forms. Have two printed copies of the Annual Health and Medical Record (AHMR) signed by a doctor, within the valid date range, for every member of your contingent. One set gets turned in to NOAC and you retain the second set.
- Clean NOAERS Records. All members of the contingent have addressed their “issues” in NOAERS including having a valid BSA ID, accepted the permissions and releases, and have input emergency contact information. No issues remain on contingent members profiles. Issues are indicated with a red highlight on the “Members” tab.
- Youth Protection Training. All members of the contingent age 18 or older have completed Youth Protection Training on or after February 2, 2018. The BSA ID associated with their training, must match the same BSA ID in their NOAERS account.
- Contingent Travel Information. You have entered your contingent travel plans on the travel tab of your contingents NOAERS profile and it is accurate and up to date with the latest information.
- Accurate Contingent Roster. Your contingent roster is not different upon arrival at NOAC, than what is listed in NOAERS. All roster changes must be managed in advance of the conference and be reflected in NOAERS.
If you want to know where you stand, please check with your contingent coordinator. You will receive specific arrival directions based on where your specific housing and check-in location seven days in advance of arrival.
While at Indiana University, you’ll be staying in one of IU’s residence halls located around campus. IU’s residence halls come in all shapes and sizes with a variety of features; some have A/C, some have lofted beds, others are apartment style, while some have singles. Regardless of your residence hall assignment, all attendees will get sheets, a pillow, and towels for their use at the conference. Some blankets will be available from the residence hall front desk but if you get cold easily, be prepared and pack your own.